7 Must-Have Features in a Board Meeting Tool

Through the use of meeting software, you may relieve your staff of the burden of organizing meetings for the entire team. Going digital allows you to save a ton of time and guarantees that all necessary business documents are accessible online from any device.

Instant, Searchable Access to Current Information

Hours for bankers are a thing of the past. These days, commerce is conducted 24/7. (and night). The ability to update and access information at any time from any location is necessary for both the staff members who are in charge of creating documents and reports and the directors who must examine them.

Board portal software should make it simple to update and search for crucial information around-the-clock, whether it be policies, agendas, or meeting minutes.

Doesn’t Need Assistance from the IT Department

Your IT division has a lot of work to perform. You shouldn’t extend that list with your board meeting solution. Look for a turnkey board meeting solution that is simple to use and that anyone with a basic understanding of computers can access and update.

Role-Based, Secure Access

Committees and the board of directors need access to private information that shouldn’t be shared with anyone. A decent board meeting solution should include versioning control, so it’s simple to identify who modified what and when, as well as secure permission, so that only appropriate committee members can access documents.

Polling and Voting

A rapid vote or poll might help resolve a deadlock or settle a crucial question. Establishing everyone’s support is a breeze with the virtual polling feature. Choose a format from the list, add your question and the voting options, and send it to your board members, just like that.

Encourages Teamwork

Between meetings, board members communicate with management and among themselves. To promote more collaborative governance, make sure the board meeting solution you select centralizes communication and records it with a transparent audit trail.

Facilitates Board Education

Board members require constant training, from orientation to continuing education. Ensure that your board site can support and record training by giving users access to a range of training resources, including documents and videos.

Permits Individual Document Markups

When reading a document, some board members like to make notes and mark things up. Finding a board solution with annotation features that allow each board member to annotate documents makes sense privately.

With a board meeting solution created to maximize collaboration and make the process more simple and effective for the board and those who support them, you can ensure that your board and management are always up to date on the strategic insights and information, covering everything from risk management to compliance.

Different Types of Decision-Making Software You Can Use

Software for making decisions, often known as decision support software, streamlines procedures for making wise choices. These resources assist organizations in reaching well-informed decisions and communicating outcomes to key stakeholders. While many different software solutions can help businesses make crucial decisions, decision-making tools are specialized products that give a variety of options for support. Scenario analysis, cost-benefit analysis, consensus tracking, and previous decision tracking are distinct aspects of decision-making software. Users can even access or provide pertinent data for analysis to aid decision-making. Any team can use decision-making software, but it can be especially useful for groups that meet in person or for remote teams that collaborate from different locations.

Meeting management software and board management software both contain specific decision-making software functions, most notably consensus tracking. However, special decision-making tools have functions that help with both making decisions and sharing the outcomes with stakeholders. Additionally, unlike board management software, decision-making services do not expressly target C-suite executives or board members.

A product must meet the following criteria to be eligible for the Decision-Making category:

  • analyze and display input facts relevant to a current decision;
  • describe your scenario analysis;
  • provide resources for gathering group feedback;
  • engage and sharing decisions with internal and external stakeholders.

5 Best Decision Software

Productboard

Productboard is a platform for customer-focused product management that aids businesses in bringing the best products to market more quickly. Productboard is used by more than 6,000 businesses, including Microsoft, Zoom, 1-800-Contacts, and UiPath, to identify user needs, determine what to build next, and unify the team around a roadmap. Leading investors including Dragoneer Investment Group, Tiger Global Management, Index Ventures, Kleiner Perkins, Sequoia Capital, Bessemer Venture Partners, and Credo Ventures support Productboard, which has offices in San Francisco, Prague, and Vancouver. Visit productboard.com to learn more.

Airfocus

The first and only modular product management platform on the market, airfocus is designed exclusively for product teams to utilize for internal product management, market-facing products, and IT portfolio management. The adaptable platform assists product teams in managing strategy, comprehending consumer needs, prioritizing, and bringing their teams together around well-defined roadmaps. Join the countless product teams using airfocus to improve their decision-making and create world-class products. Start your 14-day trial at airfocus.com to learn more.

1000minds

The online tool and process package 1000minds Decision Making assists both people and groups with decision-making, prioritization, cost-benefit analysis, and understanding stakeholder preferences. 1000minds is for Multi-Criteria Decision-Making (MCDM) and Conjoint Analysis and is based on the PAPRIKA algorithm (or Choice Modeling). With the help of our conjoint surveys, you may conduct conjoint analysis (also known as choice modeling or discrete choice experiments) with thousands of participants. Find out what matters to people when making trade-off decisions. What factors do stakeholders, such as citizens, take into account while making decisions? Which features of a novel product design matter to consumers the most? What are their weights, which indicate their relative importance (part-worth utilities)? 1000minds has garnered honors for innovation and is widely regarded for its user-friendliness and scientific validity.

FlowForma Process Automation

By using a cutting-edge methodology to create workflow and process automation technologies that have won awards, FlowForma is redefining the conventional business process management industry. We’re known for upending this market because: – Our tools are trusted by IT while giving business specialists the upper hand. We are the only vendor combining workflow with decision-making and collaborative work management. Our products are the only process automation technologies available that require absolutely no coding. With the help of the highly regarded Office 365 tool FlowForma® Process Automation, business users can quickly and adaptably implement business processes, regardless of their complexity. The FlowForma Process Automation solution, which runs on the SharePoint platform, combines decision-making, document generation, workflow, and forms in one location.

Craft.io

Craft.io is a product management tool that enables product managers to complete all of their tasks, including recording customer input, planning, making decisions, creating roadmaps, and more, in one purpose-built application that interacts with the majority of currently used platforms. Craft.io is the product system of record, the authoritative data source supporting those crucial product decisions, enabling product managers to be more assured, influence stakeholders, and lead with authority. It does this by integrating and collecting all fragmented product data. In addition, Craft.io gives product teams a space of their own and fosters transparency within the company by utilizing robust sharing and collaboration tools. This encourages the company to develop better products that customers will demand.

Planning and Organizing Your Annual Company Meeting

An annual conference gives associations and member organizations the chance to physically gather members to grow an industry, share knowledge, and make decisions.

Even though creating an association offers many advantages, there has been a fall in association membership in recent years. This drop has been facilitated by the growth of social media platforms and online communities. These modifications give committees and association leaders the chance and the task of highlighting the significance of member organizations.

Before we get into suggestions for organizing an association event, let’s take a closer look at the value of company gatherings.

The Importance of Member Meetings

Although virtual communities are becoming more and more common, they cannot replace in-person interactions or the benefits that result from bringing together business leaders. An industry’s sense of camaraderie may be greatly enhanced through in-person gatherings and offers a helpful look at how specific associations’ members profit from face time:

  • greater faith;
  • increased involvement and cooperation;
  • improved interactions.

These are just a few of the advantages that highlight how crucial conferences and meetings continue to be in developing a strong network. Additionally, associations frequently conduct significant business like voting on resolutions or board position elections. It is possible for members to participate in governance and so increase their investment in the association by holding these important activities at an annual meeting.

Bits of Advice for Board Meeting Planning

Create Engaging Content

The exchange of knowledge and instruction is the main focus of an association gathering. In light of this, it is crucial that the organizers select the information that appeals to the participants.

Provide Instruction or Certifications

Offering opportunity for members to further their education and build their resumes through formal training or certification courses is another way yearly gatherings can add value.

Encourage with Honors and Praise

Awards and recognition are more than just plaques and badges on the outside. They may improve the standing of both your membership and your association. Additionally, they may help to promote innovation and advancements in your sector. All of which can increase your membership base by enhancing your reputation in your field.

Add Some Humor to It

While your members attend for education, auxiliary activities are a great way to bring your community together and raise awareness of the value of creating a sense of belonging within an organization.

Let Sponsors Pay the Expenses

Don’t worry if the cost of this conference program is starting to seem prohibitive. The second piece of advice we have is to get sponsors for your event that will help you raise more money. With event sponsors covering your expenses, you can concentrate on organizing an engaging event rather than worrying about the price.

We strongly emphasize locating suitable sponsors while looking for support for your event. Services and technology that complement the work of your member, for example, are the types of companies that will find a mutual benefit in sponsoring. In addition, the presence of free sponsors at your conference can benefit both sponsors and attendees.